Bylaws – Amended July 19, 2018
Article I. Name and Affiliation
a. The name of this club shall be Kyle/Buda-Area Democrats; hereinafter known as KBAD.
b. KBAD is a recognized club of the Hays County Democratic Party (HCDP), which is a county affiliate of the Texas Democratic Party.
Article II. Purpose
KBAD shall be dedicated to promoting the ideals and tenets of the Democratic Party. We shall promote the endorsed candidates of the HCDP and KBAD and assist in their campaigns. We shall promote strong voter registration and encourage improved voter turnout in all elections.
Article III. Organizational Structure
As a recognized club of the HCDP (Article I, b.), KBAD shall also organize itself as a General Purpose political action committee (a "PAC") as defined by the Texas Ethics Commission, and shall adhere to the regulations set out in Title 15 of the Texas Election Code ( Chapters 251-258 ) and in the rules adopted by the Texas Ethics Commission applicable to political action committees.
Article IV. Membership
Membership is open to all Democrats in Kyle, Buda and the surrounding areas of Hays County who support the purpose of the organization. Members shall pay dues annually in an amount as proposed by the Executive Board and approved by a majority vote of the General membership.
Article V. Meetings
Membership meetings shall be called on a quarterly basis. The Executive Board shall set all meetings and give a minimum written notice of fourteen (14) days to the membership.
Article VI. Executive Board Members and Duties
Terms shall be for one (1) year and each officer can stand for re-election and may serve multiple terms. Resignation by a Board member shall be in writing to the Secretary, Chair or Vice Chair and shall be deemed effective upon receipt. The Chair shall appoint a member to fill the unexpired term. The initial election of Officers shall be held at a regular meeting in January, by simple majority vote of the members present and voting.
Meetings of the Executive Board shall be held as needed and called by the Chair.
The Executive Board may appoint an audit committee to review all club financial transactions.
The Executive Board shall appoint a Nominating Committee consisting of three (3) members responsible for preparing a slate of Officer candidates for consideration by the membership. The initial nominating committee shall be appointed by the Pro Tem Executive Board until the first election.
a. The Executive Board shall consist of the Chair, Vice Chair, Secretary, Treasurer and three (3) Directors elected at-Large.
b. The Chair shall call Executive Board or special meetings in accordance with need. The Chair shall preside at all meetings. The Chair may also appoint committees, sub- committees or task forces as needed.
c. The Vice Chair shall preside at meetings in the absence of the Chair and perform the duties of the Chair, will perform other duties as assigned by the Chair, and shall succeed to the office of the Chair at any time the office becomes vacant during an unexpired term.
d. The Secretary shall record and maintain the minutes of all meetings. The Secretary shall send all meeting notices as necessary and shall work with an appointed Webmaster as directed by the Chair; all work assigned to and performed by the Webmaster shall be the property of KBAD. The minutes of the meetings shall be submitted in writing to the Chair within thirty (30) days of the meeting.
e. The Treasurer shall collect all dues and/ or PAC contributions, disburse the organization's funds, keep updated records of all monies received, and act as the agent and record keeper for fundraising activities. There shall be two (2) signatures on all checks. The Chair, Vice Chair and Treasurer shall be authorized signatories to the account. The Treasurer shall present a written report on the finances at all meetings or when requested by the Chair. The Treasurer shall timely file all financial reports required by the Texas Ethics Commission, or any other entity requiring reporting, to ensure that KBAD is in compliance.
f. The three (3) Directors at-Large shall attend meetings, vote on proposals and perform other duties as assigned by the Chair.
Article VII. Expenditures
a. The Chair, Vice Chair and Treasurer have the authority to approve expenditures less than $200. An email/electronic message shall provide acceptable written approval.
b. Any expenditure greater than $200 shall require the approval of the majority of the Executive Board members. An email/electronic message shall provide acceptable written approval.
c. All expenditures will be included in the Treasurer's regular financial reports to the membership at the next duly called meeting of the membership.
Article VIII. Amendments
Any member of KBAD may propose amendments to these bylaws. All proposed bylaw amendments must be submitted in writing. Proposed amendments must be published at least twenty-one (21) days prior to their presentment for discussion at a regular meeting, and may not be voted on until the next general meeting following their presentment. Amendments shall be adopted by a two-thirds majority vote of the members in good standing who are present and voting. Changes to the proposed amendments may be offered from the floor at the voting meeting and may be adopted without prior publication.
Article VIII. Robert's Rules of Order
KBAD shall conduct all meetings pursuant to Robert's Rules of Order and shall adhere to strict time limitations as determined by the Chair.
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